Tutoring and education
Lessons, progress and parent updates in one place
Tutoring and teaching businesses run on a weekly rhythm of lessons, make-ups and term fees, with parents who want to know how their child is going. When that lives in calendars, texts and invoices sent by hand, the admin grows faster than the business. We build booking and learning tools that keep students, tutors and parents on the same page.
01
What gets in the way
Make-up lessons arranged by text
Missed lessons are rescheduled through a chain of messages, and some are never made up.
Parents in the dark
Parents pay for lessons but rarely see what was covered or how their child is progressing.
Term fees chased by hand
Invoices go out each term and someone follows up the late ones one at a time.
Resources scattered across drives
Worksheets, recordings and practice tasks are emailed or shared ad hoc, and students lose them.
A first version
What a first version usually includes
A typical starting point, not a fixed package. Your brief decides what goes in first and what can wait.
Lesson booking and make-ups
Families book regular lessons and pick a make-up from open slots, within the rules you set.
A parent portal
Parents see upcoming lessons, notes from the tutor and progress over the term.
Term billing
Fees are calculated from enrolments and sent automatically, with reminders for anything unpaid.
A student resource area
Worksheets, practice tasks and recordings sit with each student, so nothing gets lost between lessons.
02
The systems you already use
For example, many centres use Teachworks or My Music Staff for scheduling, Zoom for online lessons and Xero for billing. We look at your set-up and tell you whether to build around it or replace part of it.
03
Services this draws on
- Web and SaaS
Custom web applications, customer portals and software-as-a-service products from a senior Melbourne team, built and hosted by one team.
- Mobile apps
iPhone and Android apps for your customers or your team, designed, built and looked after by a senior Melbourne team.
04
Questions education providers often ask
How do you handle information about children?
Carefully. We plan with you what is collected, who can see it and how long it is kept, and give parents control of their own family’s details. The set-up is explained in your quote.
Can lessons be online as well as in person?
Yes. A lesson can carry a video link, and recordings or resources can be shared with the student afterwards.
Can tutors see only their own students?
Yes. Each tutor sees their own timetable and students, while the office sees everything.
How do we find out the cost?
Describe how your centre works today. A person on our team reads it and quotes each phase, usually the same business day.
Tell us what would help your centre
Describe it in your own words. Someone on our team reviews it and replies with a clear quote and timeline, usually the same business day.